How to build an active call centre?

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Activities in the call centre can be divided into two main groups:

  1. Operators actively address customers with a certain offer (Outbound)
  2. Customers call the call centre themselves because they have a request or query.

If you run an active call centre and want to have it under control as much as possible, know about the activities of individual operators and be able to monitor the settlement of individual requirements of your customers, then the ideal solution is to use the Daktela modular system.

The campaign module of the Daktela system enables the simple import of telephone numbers, including a clear web configuration callscript, which will be displayed to operators. In addition, the current status and performance of campaigns (including the work of operators) is recorded and displayed in real time in clear statistics and reports.

The efficiency of your call centre with Daktela will increase significantly!

Your call center operators will be able to call customers with a single click, so they don’t have to dial entire phone numbers at length. In addition, they can call several campaigns at once, because the call scenario for the current number is displayed on the monitor screen, and the data obtained from the contact can be recorded directly in dynamic forms.

Daktela allows you to set 3 ways of dialing:

Manual dialing

This dialing method allows operators to start calls manually by clicking a button. Before dialing, the operator will see a form with information about the call and can then dial the call directly from the form. After the call, the operator would normally, manually, select the call status and close the form.


Progressive dialing

In the case of progressive dialing, Daktela automatically loads a form for the operator, which the operator can study for a defined period of time. Subsequently, the system calls the contact itself, so the operator can focus 100% on this call.

If not connected correctly, Daktela automatically closes the form and loads the next form to call. If the system calls the customer, it is up to the operator to fill in and close the form.

Predictive dialing

In the case of predictive dialing, Daktel automatically forwards calls to contacts and then distributes the connected calls to free operators. Daktela calculates in real time the speed and number of spins based on a number of parameters – such as the callability of the campaign or the number of free operators in the campaign.

And how about calls without the presence of operators? 

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In the Daktela system, you can also use Agentless or Robotic calls, where you can manage the implementation of a given campaign without the operators of your call center. This is a special outbound campaign, where Daktela automatically calls out according to the rules you set yourself. Robotic calls are monitored, so you can listen to clients’ answers, for example, or keep them as proof of the legal obligation to inform the client.

Most often, a single fixed message or a dynamic message is defined for robotic calls, and thanks to the text to speech service, you can tell the customer exactly what you need.

A single fixed message may read, for example, “Your invoice is overdue, please pay it as soon as possible. Thank you.”

The dynamic message will then add specific data / data from your internal system and may read, for example, as follows: “Your invoice in the amount of XXX is overdue, please pay it as soon as possible. Thank you. “

As the operators of your call centre are performing, you can always have a clear screen …

Daktela Reporting has tools for real-time reporting designed to manage the operation of contact centers and a large number of reports displaying historical statistics.

The “Daktela Wallboard” application is also very practical for a clear display of the current status of the call centre on LCD screens or in the browser. The wallboard can be assembled exactly by the team leader from pre-prepared widgets.

Of course, the system also enables fast and easy export of all historical statistics to CSV or Microsoft Excel format according to defined filters, which you can then further process, for example, in PivotTables.

Other advantages of operating an active call centre in the Daktela system: 

  • Easy setting of operator substitutability. Active call centers usually have a greater turnover of operators, so it is very important to be able to switch records according to the current need for calling, either manually or automatically.
  • Easily defined forms, including dynamic ones. Each campaign can have its own form. Writing papers or notes in notebooks thus becomes a thing of the past, everything is recorded directly in Daktela.
  • Ability to call multiple campaigns simultaneously. Different types of campaigns can be called at once, addressing customers can be divided, for example, according to regions, type of clients.
  • Use of operator call monitoring. The ideal solution for training a new operator, where the supervisor sets up listening and whenever the operator starts calling, the supervisor automatically hears his call in the headphones, even remotely.

* Running an active CC saves the time needed to call your entire campaign, but it is also more advantageous for the operators of your call center themselves, because they will be more successful and can thus receive a higher reward for the same time.

The most common areas of use:

  • Financial Services – new opportunities, overdue invoices, etc.
  • Sale of New Services / Products
  • NPS – marketing survey of client satisfaction
  • Appointment Setting – for business people

See why more than 1000 companies use Daktela every day

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Take a look at our case studies demonstrating how more effective communication gained not only new customers but also a better position in the market.

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